Payroll Clerk - Job Description

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To fully process the monthly and sometimes weekly payroll for salaried employees for your business either monthly weekly and perhaps four weekly, depending on the organisation. The position may be associated with Human Resources and / or the Accounts / Finance department. Listed below is an example job description. You may need the IPP qualification for this type of role




Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments.​

Process all paperwork associated with employment changes and variations to contracts.​

Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with the Data Protection Act.​

Create and maintain up to date folders for all employee benefit information.​

Administer all employee benefits including but not limited to BUPA, car allowance, EAP, gym membership and support employee queries.​

Assist with any recruitment administration, including employment applications and a CV database in line with the recruitment needs.​

Support the administration of annual pay review, employee survey and HR statistics.​

Create and maintain the attendance tracker.​

Maintain a monthly payroll file for all new starters, leavers, changes and bonuses.​

Maintain and administer monthly phone bills for the Group employees.​

Support the HR team with all additional HR administration requirements.​

Any other duties as required by the business.​



Process and submit monthly payroll including statutory year end returns and P60s.​

Responsible for creating, maintaining and updating all payroll processes.​

Deal with employee salary and payroll queries.​

Responsible for all reporting from payroll in line with HR and business requirements.​

Maintain and update static payroll data as per business requirements.​

Enter variable overtime and commission and expense payments.​

Liaise with Revenue and Customs where necessary.​

Send all P45s/​P46s to Revenue and Customs for all starters and leavers.​

Chase managers for missing information where necessary.​

Update all statutory payments as appropriate i.​e.​ SSP, SMP, SPP, SAP.​

Process all restaurant bills through the payroll and till system.​  Include any bills for departments and other individuals as appropriate.​

Maintain and update P11D database with employee benefits.​

Collate monthly timesheets for all Group companies and process in line with company requirements.​

Any other payroll duties as required by the business.​


Key skills & competency requirements:

Experience of using SAGE is advantageous, however, extensive experience of a computerised payroll system is essential.​

Knowledge of Revenue and Customs’ current legislation e.​g.​ NI rates, statutory payments etc.​

Strong MS Outlook, Excel and Word skills are essential.​

Flexibility with hours and peak periods of work is essential.​

Experience of HR administration is desirable although not essential.​


Person specification:

Flexible and adaptable in approach to work with the ability to multi-task

Meticulous and accurate

Excellent attention to detail

Good communicator and personable

Highly organised with the ability to prioritise

Quick learner

Process driven

Team player

Commercially focused



Good standard of formal education

Above average literacy and numeracy



ACA/ACMA/ACCA qualification


Previous Experience 


Production of management accounts.                             

Management of an accounts team 


Experience in a supervisory position

Construction industry experience

System implementation experience

Relevant experience in dealing with staff at a senior level

Specific Skills 


Good communication skills

Able to deal successfully with all types, at all levels                                 

Effective interpersonal/management skills

Commercial awareness

Above average critical thinking ability

Computer literate with knowledge of accounting IT systems

Sound knowledge of accounting basics

Knowledge of relevant tax and VAT regulations



Strong knowledge of IT systems

Ability to readily identify problem areas

Good judgement and decision making abilities

Good motivator and co-ordinator.



Leadership qualities

Emotionally stable




Enthusiastic and energetic

Thorough, Organised


Personal Circumstances

Flexible hours to meet demands of the position