Finance Administrator          

Reporting to:              Financial Controller

Job Purpose:              To maintain the integrity of the accounting system and to ensure that internal controls and procedures are adhered to.

Key Objectives:

To ensure that all purchase invoices and expenses are adequately authorised and correctly coded by reference to department budgets. 

  1. To post purchase invoices and expenses to the accounting system on a timely basis and to ensure that these are up to date at month end.
  1. To process payment runs for suppliers’ invoices and employees’ expenses, ensuring that, where possible, these are paid within the agreed terms.
  1. To raise cheques for suppliers’ invoices, ensuring that these are paid within the agreed terms. To prepare a payment list for employees’ expenses, ensuring that these are processed and paid in line with the timetable.
  1. To supervise the preparation and coding of sales invoices and to ensure that sales invoices are raised promptly.
  1. To ensure that all bank transactions are identified and posted to the accounting system and to perform a bank reconciliation on a monthly basis.
  1. To code and process the credit card statements, ensuring that receipts are available to identify every transaction, and that all transactions are adequately authorised
  1. To prepare and submit the quarterly VAT Return.
  1. To control the petty cash float and to ensure that all transactions are correctly accounted for.
  1. To assist the Financial Controller with the regular preparation of the short-term cashflow projection and to manage cash within these constraints.
  1. To assist the Financial Controller with the further development of the accounting system in order to improve management reporting and budgetary control. Specifically to produce cost centre reports on a monthly basis to report actual sales and costs by cost centre against the budget.
  1. To provide additional information and analysis to managers on an ad hoc basis to assist them with management of their budgets.
  1. To provide reception cover at lunch times and sickness, and to carry out NOF administrative duties

Knowledge and awareness    Sage Line 100

                                                Company Policies and procedures

                                                VAT legislation                                                

Skills                                       Organisation and planning

                                                Face-to-face and telephone communication

                                                Word processing and spreadsheets

                                                Problem solving

Attributes                               Methodical



                                                Calm under pressure

                                                Sense of humour