ASSISTANT COMPANY SECRETARY 

Reporting to                       

FINANCE DIRECTOR / COMPANY SECRETARY 

Job Purpose                      

TO ENSURE THE APPROPRIATE RECORDS ARE PROCESSED AND KEPT FOR THE COMPANY INCLUDING LEGAL AND COMPANY SECRETARIAL MATTERS.

TO ACT AS PERSONAL ASSISTANT AND PROVIDE SUPPORT TO THE FINANCE DIRECTOR/COMPANY SECRETARY                                                                        

Main Responsibilities:

1.         To maintain the Company's Statutory records and to minute board meetings 

2.         To maintain all records necessary to comply with legal matters. 

3.         To record and process all contract related documentation, including bonds, warranties and parent company guarantees and to maintain the contracts database.           

4.         To record and process all insurance claims, liaising with the professional advisers, claimants and claims handlers.

5.         To administer the Company's defined benefit pension fund, liaising with both the professional advisers and the Chair of Trustees.

7.         To administer the money purchase pension arrangement.

6.         To administer the medical health scheme.

7.         To act as P.A. to the Company Secretary.

8.         To provide cover for the Office Manager / PA to Directors.

9.         To complete ad hoc tasks as required by the Directors 

Working Relationships (Other than immediate superior and subordinates) 

Internal                                    Chair of Trustees                  administration of the BGLRBS

           

                                                Chairman & Directors          to provide support as required

           

                                                Departmental Managers      liaison over legal, insurance matters etc.

 

                                                Staff                                        Healthcare, pensions

 

External                                  Pension Trustees and professionals

                                                Insurance brokers

                                                Health Insurance brokers

                                                Auditors and Solicitors 

Job Challenges                 

-    Ensuring all records necessary to comply with legal and insurance matters are in place and recorded. 

-    Ensuring the pension records are kept up to date and providing the Trustees with support in performing their roles.