Accounts Payable Assistant

JOB PURPOSE: To ensure that accurate records are maintained for all creditor transactions and payments are made in line with agreed terms.
 
JOB ACCOUNTABILITIES:
 
 
Processing debit notes, expense forms and invoices for designated area of the purchase ledger
Payment runs – auto cheques BACS, expenses, foreign and sending out to suppliers
Logging of manual invoices and maintenance of logging spread sheet
Match delivery notes to invoices
Resolution of queries through liaising with purchasing, stores and suppliers
Maintain filing system
Holiday cover
Reconciliation of supplier statements
Ensure month end deadlines are met
Drop ship vendor processing
Vendor invoice tracking
Ad Hoc reports 
Responsible for own health and safety and that of other work colleagues.  Comply with health and safety policy.
To comply with the departments processes and procedures including ISO 9001:2000.
 
KNOWLEDGE AND EXPERIENCE:
 
At least 1 years experience of computerised purchase ledger system
General appreciation of finance activities and the role AP plays in the department
 
KEY COMPETENCIES:
 
Communication and influencing
Financial and commercial information
Team work
Developing Customer Partnerships
Personal effectiveness
Self development
 
 
PHYSICAL DEMANDS:
 
Tight deadlines, particularly at critical periods (eg Period Ends, Year Ends, etc)