Position :         

Assistant Accountant

 

Location:  

Finance

Report to:

Finance Manager

Staff report to position:  

None

 

Key Purpose of the Role   

 

Reporting into the finance manager, working within a small finance team, this role covers all areas of finance.   Production of all management and accounting information must be produced in an accurate and timely manner.

 

 

Key Tasks

 

  • Fixed asset register maintenance, capitalisations & depreciation journals
  • Assisting Finance Manager will annual budgets
  • Monthly sales & gross margin forecasting
  • Monthly P&L forecasting
  • Cashbook maintenance on daily basis with a daily / monthly bank reconciliation
  • Assisting Finance Manager with cash flow forecasts
  • Key variance analysis on management accounts
  • Preparation of monthly journals for management accounts with Finance Manager
  • Preparation of monthly balance sheet reconciliations for Finance Manager
  • Assisting on purchase ledger, sales ledger and credit control as and when required i.e. during busy times / holiday cover
  • Monthly departmental spend reporting to department managers
  • Assisting Senior Management with information as per their requests
  • KPI factory reporting
  • Stock reconciliation – standard costing system validation
  • Monthly stock provision preparation with Senior Manager
  • Any ad hoc duties as requested by the Finance Manager

 

 

 

Key Performance Indicators

 

Sales & Margins

Daily sales & margins reporting sent to managers on a daily basis

Monthly sales & margins forecasting, forecast to be finalised on 1st working day of the forecasted accounting period

Capital

Ensure capitalisations are performed as soon as assets are commissioned on a monthly basis.  Whilst also maintaining the asset register. 

Perform annual asset register audit with senior managers, to be completed by 30th November on an annual basis.

Management Accounts

Production of management accounts within 5 working days including variance analysis and summarised balance sheet reconciliations.

Production of monthly departmental reports within 5 working days after management accounts completion,  finance assistant to assist here.

Assisting finance manager with monthly P & L forecast, forecast to be finalised on 1st working day of the forecasted accounting period, taking sole responsibility for this task after 6 to 12 months,

Cash

Daily bank reconciliation to be performed each working day for review with finance manager.  Reporting forecast variances to finance manager on a weekly basis.

Assisting finance manager with 3 monthly cash flow forecasts, with a view to taking sole responsibility for this task after 6 to 12 months

To ensure credit receipts are chased and received in a timely manner, a shared responsibility with finance assistant

KPI Factory Reporting

To liaise with finance manager and operations manager on setting up a procedure for MPV reporting on a monthly basis, to be completed within 5 working days after management accounts completion

To set up with finance manager other KPI’s in the factory as and when required

Purchase Ledger / Sales Ledger

To assist finance assistant with Purchase Ledger / Sales Ledger maintenance during busy periods, all period related transactions to be recorded on the ledgers by last working day of the month.  To ensure this is completed.

Stock

Assist finance manager with monthly stock reconciliation within 5 business days

Preparation of monthly stock provision with senior managers for finance manager to review within 5 business days, reporting key changes.

Other

To ensure work requested by finance manager and other senior managers is produced in an appropriate manner, accurately and in the time frame requested

To gain a recognised accountancy qualification