My Job Matcher - in partnership with Ba RecruitmentMy Job Matcher - in partnership with Ba Recruitment

Financial Management Assistant

The post-holder, based at xxxxx xxxx Hospital, will play a supporting role in the team responsible for the preparation of all financial information relating to the Clinical Directorates of the hospital. The post will mainly provide support to Directorate Accountants in their provision of monthly reports to budget holders and Clinical Managers. The post-holder will contribute as a member of the Financial Management Section to the development of the Financial Management service that fulfils the needs of users

DIMENSIONS

Trust Income/Expenditure:                           £170 million (2001/02)        

QUALIFICATIONS, SKILLS AND EXPERIENCE

The post-holder will possess a good level of numeracy and literacy skills and be able to demonstrate effective interpersonal, communication and organisational skills.

The post-holder will be a willing team member and be able to show initiative as required.

The post-holder must be able to work under pressure and meet deadlines, be well organised and able to work without direct supervision

The post-holder must have a flexible approach to work in a changing environment.

SPECIFIC RESPONSIBILITIES

 

v     To support Directorate Accountants to provide a junior financial management support service to the Trust’s managers and budget-holders.

 

v     Collecting source documentation for input to the Trust Financial ledger system.  Checking that documents are properly authorised before entry and ensuring that all fields are completed

 

v     Maintain the general ledger reporting system to develop accurate and timely management information.

 

v     Inputting source documentation to the Trust’s Financial ledger and checking that all inputting errors are identified and corrected.

 

v     Filing source documents in accordance with Departmental Procedures, ensuring that stored material is in good condition and readily retrievable to resolve any queries that may arise.

 

v     Sorting, copying and distributing monthly Budget statements to Budget Managers

 

v     Photocopying documents as requested by members of the Financial Management Section and the PA to the Director of Finance & Information.

 

v     Preparing monthly standard journals as directed by other members of the Financial Management section.

 

v     Opening and distributing internal and external mail and faxes received into the Financial Management Section

 

v     Covering for similar duties in other parts of the Directorate on an exceptional basis.

 

 

GENERAL RESPONSIBILITIES

The post holder will at all times ensure compliance with the relevant Standing Orders, Standing

Financial Instructions and Scheme of Delegation and any other relevant financial policy.

The post holder is expected to maintain working papers to enable internal and external auditors to have a clear audit trail, where appropriate.

COMMUNICATIONS

The post-holder will be expected to communicate and liase with managers and staff throughout the Trust.

The post-holder may at times be required to liase with representatives from other organisations both internally and externally to the NHS.