Assistant Accountant

 
Aim
 
To identify specific aspects and duties of the Assistant Accountant.
 
General Duties
 
To support the Finance Manager in the production of the management information and costs analyses necessary to meet all Divisional, Group and Statutory requirements and deadlines.
 
To work with other team members to ensure the smooth running of the department and its operations and to provide suitable cover within the department to cover holiday and other absences.
 
Specific Tasks
 
On an annual basis:
 
Assist with the timely and accurate preparation of the annual statutory accounts and supplementary tax information;
Liaise as appropriate with the external auditors on the audit of the statutory accounts and quarterly audits of X X Xxxxx & Sons;
Liaise as appropriate with representatives of HMRC on VAT and customs reviews;
Complete the Department of Trade and Industry (DTI) Annual PRODCOM Inquiry and Annual Business Inquiry;
Assist with the annual budget preparation and input process;
With assistance from the other members of the Department, undertake the archiving of prior year records and files.
 
On a quarterly basis:
 
Complete the Quarterly National Statistics returns for Stocks and Fuels;
Complete the X X Xxxxx & Sons VAT return for review and consolidate and submit the Group VAT return and arrange payment/settlement of monies between HMRC and the UK group companies.
 
On a monthly basis:
 
Assist in the timely and accurate preparation of the monthly management accounts, including the preparation of a number of supplementary reports as listed within the Finance Department Procedures Manual;
Complete the monthly margins return for Ecobat to the prescribed timescales;
Complete the monthly data summary for the European Finance Manager to the prescribed timescales;
Undertake period end processing of the Accounts Hedging System;
Undertake period end processing of the Fixed Asset System;
Complete control account reconciliations and prepare current account settlements;
Complete the National Statistics Monthly Production Inquiry.
 
 
During the month:
 
Record and monitor hedging transactions and set up payment instructions;
Approve non lead supplier invoices for payment in accordance with the Delegated Authority levels, ensuring appropriate discounts and general ledger coding, etc;
In the absence of the Finance Manager, approve BACS, cheques and Lloyds Link transactions for payment, ensuring appropriateness and adherence to payment terms and conditions;
Submit BACS payment runs for processing;
Set up FX deals to support hedging of foreign currency debtor receipts or payments;
Review and record REVEX and CAPEX expenditure requests;
Maintain the Fixed Asset Register, entering new assets and removing those assets that have been scrapped/demolished/sold;
Provide ad hoc information to staff outside the finance department as and when required.
 
Other general, non specific duties:
 
With the other members of the department, ensure that holiday/sickness absences can be adequately covered within the department;
Liase with the external auditors, VAT and Customs & Excise Inspectors to support the timely completion of reviews;
Stand in for the Finance Manager as and when required;
Ongoing review of internal systems and processes to ensure that transactions are properly recorded and assets effectively managed and safeguarded;
Maintain the general ledger chart of accounts, including creating new account codes, sub-ledgers and management reports as and when required;
Work with the Finance Manager to continue to develop cost awareness/cost reduction initiatives throughout the Company, including the development of new cost reports;
With the other members of the Department, maintain agreed levels of housekeeping within the office environment;
Maintain up-to-date filing systems.
 
Knowledge and Responsibility
 
Responsible for understanding HJE’s business objectives, performance measures and Departmental objectives.
Responsible for undertaking appropriate personal development to keep abreast of changing standards/legislation etc.